How to organize a corporate event?

Company event is a great opportunity not only to strengthen bonds between employees but also an occasion to get to know them better in a relaxed atmosphere. Time spent at work does not always favor free communication, as each employee has their duties and tasks. Company events thus provide an excellent opportunity to spend time with colleagues in a pleasant atmosphere. Organizing a company event is not always an easy task, but following a few key points allows you to create a perfect event plan. How to organize a company event so that it is a fantastic time spent with coworkers?

Event for employees – what place to choose?

Choosing the right venue is one of the most important points to carefully consider when organizing a company event. One of the basic factors that can influence the choice of a suitable place is how many participants will actually attend the integration meeting. A specific number of people will better match the venue. A small team will comfortably fit in a small, intimate restaurant. However, if our company is large and many participants are planned, a small venue may not fulfill its purpose.

The choice of venue therefore primarily depends on the size of the group that will participate in the company event. It is also important to determine the budget we want to allocate for the event. This will help to familiarize with the offers of various restaurants, hotels, or other organizers of event rooms.

Organizing a company event should not take place without establishing participants' preferences. This is all prepared for them. It is important to know the employees' opinions. Their suggestions can significantly facilitate the choice of the right venue, preparing the appropriate menu, or organizing attractions that they will enjoy.

What else should you pay attention to when choosing a venue for a company event?

What else is worth paying attention to when choosing a venue for a company event? If we have a set budget, know how many participants will be at the event, and know our team's preferences, there are still a few considerations to take into account. These include:

• Location – The venue for the company event should be easily accessible for participants. Being too far from the main residence area may not provide a comfortable option for spending time with colleagues. The place should be easily reachable both by private and public transport.
• Parking – It is worth checking whether the venue has a sufficient number of free parking spaces. Those arriving by car should have the possibility to park their vehicles safely near the company event location.
• Equipment – When choosing a venue for a company event, it is also worth checking if the place has, for example, audiovisual equipment or a stable fast internet connection. Of course, this depends on the nature of the event. However, if the event takes place in a hall and we plan to entertain participants with fun and dancing, it is worth verifying whether the venue has good quality equipment.
• Catering and drinks – When organizing a company event, an important issue is also setting the appropriate menu. It is worth checking if the venue offers catering services, if it is a restaurant, what type of food is served and whether there is a possibility to modify the menu, e.g., for people with different dietary needs such as veganism, vegetarianism, or food allergies.
• Service and staff – Depending on the type of company event, the quality of personnel and possible technical support may also be important. The experience of the staff in organizing company events can significantly affect how the event will run. If professional service is important to us, it is worth checking the opinions and reviews of the venue. Choosing a place with professional and experienced personnel will certainly help the smooth running of the event.

Grill party in Krakow. Bonfire organization

During the summer, an interesting alternative to company events held indoors are outdoor grill parties. Organizing a barbecue in a charming area offering fantastic views is an opportunity to spend time with colleagues in a relaxed atmosphere.

We organize bonfires in nature for organized groups. Around our Szary Residence hotel, the open green space provides perfect places to enjoy by the crackling fire and the aroma of grilled delicacies.

Integration events full of attractions

Integration events are not only good food, music, and conversations. How to organize a company event to make it interesting? It requires much more commitment and creativity. It is worth planning for employees several attractions such as various team games, fun quiz shows, or workshops. It all really depends on the group and its preferences.

Here are some of our proposals for interesting attractions at company events:

• Who killed the maid? – A detective crime game. Participants become investigative teams that must solve a murder mystery. Time is running out, and there are many suspects!
• Beer games – A team integration game where participants compete in several rounds of beer competitions.
• Forest of crimes – A fantastic, dark outdoor game full of challenges and unsettling tasks. An ideal detective integration game for company events.
• Goldberg machine – Creative team game. A great attraction where participants must demonstrate manual skills, decision-making, abstract thinking, and teamwork.
• Quiz show – Fantastic quizzes inspired by the most popular TV programs.
• Home beer brewing workshops
• Insect house making workshops
• Home design workshops
• Wood and bag painting workshops
• Barista workshops
• Eco jewelry workshops
• and others, also specially prepared for a given team of employees

Why is it actually worth organizing a company event?

Team building is very important for every company. A well-coordinated team means easier communication and greater motivation to achieve set goals. Integration events are an opportunity to strengthen ties between employees in a relaxed atmosphere. Company events also help reduce stress, detach from daily work duties, which can contribute to better work-life balance. For many employees, it is important that companies provide such meetings from time to time.

Organizing company events is not the easiest task, but choosing the right venue can be a key aspect that affects the smooth running of the planned event. We hope the above article helped you answer the question of how to organize a company event.